Advisory Company Leverages the Benefits of SharePoint Cloud by Successful Migration from Older SharePoint Version
Client Business description
Our client is a Vienna-based, full-service consulting company with 20 years of experience serving the small to medium business (SMB) market. They provide outsourced accounting, technology consulting, and business process consulting.
The client wanted to migrate their legacy SharePoint applications to the cloud. They had around 200 GB of content on their local network drive that they wanted to migrate to the SharePoint document library systematically.
Our Solution
With more than 15+ years of SharePoint consulting and development, Beyond Intranet has a solid background in migrating SharePoint-based solutions. Our team started by assessing the current state of their SharePoint system including their hosting, content databases, level of customization, and SharePoint pages.
This analysis helped the Migration team draw up a proper migration plan. They divided the work based on functions, groups, dependency and priority. The project was divided into several stages to enable a step-by-step migration without interrupting the company's usual business processes.
To improve the content management for the migration, our SharePoint team migrated all the client's data from an old version of SharePoint to the cloud. The consulting company could then have each department update content to relevant folders.
We backed up their existing content to ensure data safety.
Furthermore, special attention was paid to migrate specific systems like the customized home page, contract management, and onboarding platform.
The contract management and onboarding platform both had several custom workflows. All custom workflows were migrated with SharePoint Designer 2016.
Finally, communication was set up in the company’s existing SharePoint admin panel to migrate all SharePoint site collections, department sites, activate files of custom solutions, and re-set the user governance or permission settings.
Results
With the proper study of the client’s current SharePoint platform and contents, we were able to streamline the migration process. As a result of the migration:
- Page response time improved dramatically.
- Large amounts of data and content were duplicated from the old to new platform.
- The client was able to better prevent data loss and secure sensitive information.
- The team could access the intranet fromanywhere using mobile devices.
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