AI-Powered Purchase Requisition Software

Simplify purchase requests, gain real-time visibility, and automate approvals—all within your Microsoft 365 environment.

Transform Purchase Requests into a Strategic Advantage

Beyond Intranet’s Purchase Requisition System streamlines the entire lifecycle—from request creation to RFQ conversion—within a single, intelligent platform. Built on Microsoft 365 and powered by AI, our solution enables fast, trackable approvals, smarter decision-making, and seamless collaboration across departments.

Whether your team handles 10s or 100s of requests each week, our Purchase Request Software helps you stay organized, efficient, and in control of every spend.

Fixing What’s Broken: Smarter Purchase Requisition with Beyond

Purchase Requisition Problems

Manual Approval Overload

Inaccurate or Outdated Data

Inefficient Tracking of Requests

Siloed Procurement Processes

Cumbersome Requisition Workflows

Poor Team Collaboration

Solution Using Beyond Intranet's PR

Automated Approval Workflow

Integrated Data Syncing

Real-Time Request Tracking

Seamless Integration with RFQ Management

Streamlined Requisition Workflows

Improved Transparency & Team Collaboration

Turn approved requisitions into RFQs automatically, reducing manual effort and speeding up your sourcing cycle.

Move Requests to Orders Fast

End-to-End Requisition Workflow: From Request to Sourcing

Our Purchase Requisition Management module is tightly integrated with Beyond Intranet’s Sourcing Suite, ensuring that every approved requisition effortlessly becomes a draft RFQ—saving time and improving sourcing accuracy.

Key Features Our Purchase Requisition System

Create & Submit Purchase Requisitions

Users can easily create purchase requests with detailed item descriptions, quantities, pricing, departments, and categories. A user-friendly interface ensures fast, accurate input of PR data.

Multi-Role Workflow and Approvals

Customize your PR workflows based on organizational roles. Route requisitions through multiple layers of reviewers and approvers, enabling accountability and compliance across teams.

Real-Time PR Status Tracking

Track each purchase request from submission to final approval. Stay informed about pending tasks, status changes, and timeline delays with a centralized dashboard.

Activity Logs & Comments

Every action is logged with timestamps. Collaborators can leave internal comments, tag team members, and maintain a traceable communication trail.

Automated Notifications & Updates

Get notified instantly for approvals, rejections, and changes in PR status. Automatic reminders ensure no request gets stuck or forgotten.

Requisition-to-RFQ Integration

Approved requisitions are automatically converted into RFQ drafts—syncing perfectly with Beyond Intranet’s RFQ Management and Sourcing Software. Eliminate duplication, speed up sourcing, and reduce manual effort.

Empower teams with transparent workflows and real-time updates—make every purchase request collaborative and accountable.

Enable Real-Time Request Tracking

Powerful Integrated Solutions

Our PR module is part of a broader procurement suite built to drive efficiency and cost control:

Generalized Bidding: Learn how AI-powered RFQ systems accelerate cycles and improve supplier collaboration
Itemized Bidding: Break down bids, compare costs line-by-line, and make data-driven decisions.
Reverse Auction: Explore how reverse auctions are reshaping sourcing and driving down costs in real-time.

Integration Capabilities

Connect effortlessly with inventory management, procurement, ERP, and finance systems to automate and streamline the entire purchase requisition cycle. Real-time data sync ensures better visibility, control, and faster decision-making.

Trusted. Rated. Proven.

Secure & Top-Rated Purchase Requisition Software by Beyond Intranet

Ready to Simplify Purchasing?

Try Beyond Intranet’s Purchase Request System—built for growing procurement teams that need control, speed, and full visibility.

Book a Free Demo Now

FAQs

Purchase requisition software is basically a way to keep all your purchase requests in one spot. No more chasing emails or digging through random documents. You put in what you need, track it, and get the right people to approve it all from one system. This makes it much easier to see where your money’s going, follow the proper approval steps, and have a record for audits down the line. Everything's clearer and more straightforward. When you have a good purchase request system, it really makes a difference.

Here’s how the purchase requisition process usually works: someone on your team realizes they need to buy something, so they enter a request into the purchase requisition system. They fill in what they need and why. The system then pushes that request to whoever needs to sign off, based on your company’s rules. Once it’s approved, the request goes to the purchasing department, which then turns it into a purchase order to actually buy what’s needed. A solid purchase requisition system will keep tabs on every step and make sure everyone involved gets updates, making Purchase Requisition Management a whole lot smoother.

Yes, Beyond Intranet does include reporting and analytics. Keeping an eye on your spending is important, and you’ll want to see things like how long approvals take, how many purchase requisitions are coming in, and whether anything is getting stuck. The reports in our Purchase Requisition Management system help you see all of that. This way, you can make better decisions, negotiate with suppliers more effectively, and generally keep procurement running well. Good purchase requisition software should give you the info you need, not just a bunch of data.

Yes, you get real-time tracking. You can always check the status of a purchase request—whether it’s waiting on someone, got rejected, or has moved on to a purchase order. This means you don’t have to keep asking for updates, and you can keep your projects moving. That’s what a decent purchase request system should do.

Integration is important. Our purchase requisition software can connect with your accounting software, ERP, and other procurement tools. This way, you don’t have to copy and paste data everywhere, and you’re less likely to make mistakes. Everything lines up, so you get a full picture of what’s going on financially and operationally. When your purchase requisition system plays well with your other systems, procurement just works better.