Smart Intranet Software for SharePoint and Microsoft 365 Workplace
Beyond Intranet builds SharePoint-first intranet software that makes work simple, searchable, and secure. We help internal comms, HR, and IT teams deliver clear news, fast answers, and safe collaboration for every employee.
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What is Smart Intranet Software?
A Smart Intranet Software is a SharePoint-first digital workplace that combines intelligent search, audience-aware communications, automation, and governance to make knowledge findable, tasks actionable, and collaboration secure. It uses metadata, integrations, and AI-assist features to reduce time-to-answer, personalize employee experiences, and ensure compliance at enterprise scale.
Why choose SharePoint-based intranet software for your organization?
We combine content strategy, SharePoint expertise, and adoption services. Your intranet software should cut time to find answers and increase campaign completion. We align hubs, audience targeting, and governance to achieve that.
Core capabilities of smart intranet software
(features explained)
Content Management (CMS Capabilities)
What CMS features does intranet software need?
- Drag-and-drop page builder, templates, and reusable blocks as well for quick publishing.
- Approval workflows, scheduling, version history, and editorial calendars to reduce stale content.
- Reusable components and preview modes to keep pages consistent across hubs.
Search, AI, And Knowledge Discovery
How AI-powered intranet search improves knowledge discovery
- Federated search that indexes pages, people, and connected drives for one find experience.
- Metadata, tagging, and promoted results so key items appear first.
- AI assists: auto-summaries, tag suggestions, and draft helpers that speed authoring.
Channels, Reach, And Personalization
How intranet software personalizes communication and employee reach?
- Role-based feeds, targeted campaigns, and even multilingual support for your global teams.
- Mobile-first pages, push-ready layouts, SMS and digital signage for frontline reach.
- Personalized quick links and targeted navigation to reduce noise and boost relevance.
Integrations And Automation
What integrations and automation make intranet software efficient
- Native integration with Microsoft 365, Teams, Power Platform, and HR systems.
- Automate your forms, approvals, and common workflows to lower manual effort.
- Custom connectors and APIs to surface external content without duplicating files.
Governance, Security, And Compliance
Is smart intranet software secure and compliant
- Single sign-on, role-level permissions, audit logs, and retention policies.
- Governance patterns that let communicators publish while CIOs retain control.
- Microsoft compliance alignment for audit-ready operations.
Analytics And Measurable Impact
How to measure intranet software success and business impact?
- Dashboards for campaign reach, completion rates, top authors, and content resonance.
- Outcome-based metrics to measure actions, not just clicks.
- Use analytics to refine targeting and prove value to leaders.
Who benefits most from smart intranet software?
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Internal comms:
Run targeted campaigns with measurable completion.
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IT:
Run a SharePoint-first platform with clear governance and integration points.
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HR:
Centralize your onboarding, policies, and multi-language guidance.
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Site owners:
You get to publish faster while keeping local content fresh.
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Talk To A SharePoint ArchitectHow Beyond Intranet delivers successful intranet software projects
What does our intranet software assessment and roadmap include?
We thoroughly audit users and the content, map user journeys, and define hubs as well. We also set clear KPIs and a phased roadmap so your intranet software delivers measurable improvements from the first launch.
How do we validate intranet software with a pilot?
We run a tight pilot: a home site, one hub, and also core templates. We then track key metrics, capture feedback, and also deliver quick wins that validate your intranet software approach.
How do we design and build SharePoint-first intranet software?
We configure SharePoint, build SPFx components when needed, and wire Power Platform automations. Thus ensuring pages are mobile-ready and the intranet software integrates with HR systems and directories.
How do we enable and train intranet software users?
We train site owners and editors, set governance rules, and deliver playbooks. We run workshops and provide toolkits so teams use the intranet software well and sustain adoption.
How do we sustain and improve intranet software performance?
We monitor analytics, and run governance reviews, and also release iterative updates. We also help refine your content and UX, keeping the intranet software extremely aligned with changing business needs and new use cases.
Best Smart Intranet Use Cases
- Onboarding hubs with checklists and with role tasks.
- Leadership and comms hubs for strategy and broadcasts.
- Frontline portals with SOPs and then quick actions.
- Knowledge bases with verified answers and best bets.
Security, Scale, And Pricing
We design for Microsoft 365 scale and enterprise security. We start with a pilot and then scale hubs as your adoption grows. We also craft costed roadmaps to perfectly match your size and compliance needs.
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