Information lives everywhere except where people need it.
Employees lose real hours every week piecing together documents, policies, and answers scattered across SharePoint, Teams, email, and shared drives. Healthcare client
Digital Workplace Consulting Services
Microsoft Solutions Partner
What Is Digital Workplace Consulting?
Digital workplace consulting is the strategy and design work and the governance that keeps it from unraveling, behind turning Microsoft 365, SharePoint, Teams, Viva, Power Platform, and Copilot into one connected, secure employee experience, rather than a pile of separate tools nobody fully uses.
Microsoft 365 is the toolbox, the digital workplace is what you actually build with it. Nor is it the same as an intranet. An intranet is just one layer within a much larger picture. Here is a breakdown of exactly how the two differ or you can go straight to our SharePoint Intranet page below.
The right number of intranets for most organizations is one. The number they have is between five and twenty.
How we Think About This
We got into this because most "digital transformation" is really just digital hoarding. Nobody is deleting anything. They just add a new tool and put it on top of the old one. 15 years of SharePoint sites, 3 generations of Teams channels, half a dozen chat tools nobody fully retired and then they wonder why Copilot gives bad answers. Copilot is not the issue. The mess underneath it is. Our job usually starts with turning things off, not on. That's not exciting. It doesn't demo well. But it's the part that actually works, and it's the part almost nobody wants to pay for.
Sound Familiar?
Sites and channels multiply, and nobody's watching.
SharePoint and Teams sprawl without standards, ownership or a lifecycle policy until people stop trusting what they find.
The tools are licensed.
They’re simply not used. Adoption stalls when a new tool feels like extra work and not the quickest way to get a job done.
Frontline and hybrid teams are an afterthought.
Desk employees get the full collaboration toolkit; shift and field staff are often left working around it. Manufacturer
Copilot is coming, and most workplaces aren't ready.
Because of permission sprawl and years of stale content, AI is just as likely to surface the wrong answer as the right one or hand it to the wrong person.
If three of these ring a bell, an evaluation is a good place to start.
Our Digital Workplace Consulting Services
We group the work into four pillars that build on each other, so a SharePoint migration doesn't happen apart from your governance model, and a Copilot rollout doesn't happen apart from adoption planning. Each pillar links through to the specific service you need right now.
Every good transformation starts with an honest look at where things actually stand today.
- Workplace Assessment & Maturity Benchmark
- Strategy & Roadmap
- Information Architecture & UX
- Governance & Security Design
This is where the platform becomes something employees choose to open.
- SharePoint Intranet
- Microsoft Teams
- Viva & Employee Experience
- Migration Services
Now that the platform is in place, it’s time to make it work. And add AI on top of a foundation built to support it.
- Power Apps, Automate & BI
- Copilot & AI Readiness
- Knowledge Management & Search
A go-live date isn't a finish line. It's where the real adoption work begins.
- Change Management
- Training & Champions Programs
- Managed Services
The Beyond Intranet Method
01
Assess
We audit your current tenant, tooling, and the gaps quietly stalling adoption.
Deliverable: Assessment Report
02
Roadmap
Findings get prioritized against your goals and your actual budget.
Deliverable: 24-Month Roadmap
03
Design & Build
We prove the approach with a working pilot before asking you to commit to a full rollout.
Deliverable: Working Pilot
04
Launch & Adopt
Rollout happens in phases, with training and champions built in from day one.
Deliverable: Adoption Plan
05
Optimize
Usage and governance stay under watch after launch, tuned as your needs change.
Deliverable: Optimization Report
Ready for Copilot? Your Workplace Decides
Copilot is only as good as the workplace it’s built on. Feed it messy permissions, duplicate sites, years of stale content. It will serve up the wrong answer. Or the right answer to the wrong person. Copilot doesn't fix that.
We fix the foundation first: permissions, Purview policies, content lifecycle, and the ownership model behind all three. Copilot and agents go on top of a workplace that was built for them from the start.
Every Microsoft partner will tell you they can deploy Copilot. Ask them how many permissions cleanups they've run first.
Not sure where your organization stands? Our Copilot Readiness Guide and Checklist walk through exactly what needs fixing before rollout.
Get a Copilot Readiness Assessment
Measured Outcomes, Not Projections
Less time spent searching for information
20%
Fewer internal emails
30–40%
Faster decision-making
25%
Higher employee productivity
3x
Digital Workplace vs. Traditional Intranet
| Dimension | Digital Workplace | Traditional Intranet |
|---|---|---|
Scope
|
✅
All tools employees use daily — Teams, Viva, Power Platform, Copilot
|
⚠️
A single content and communications hub
|
Purpose
|
✅
Connect work across systems
|
⚠️
Publish and organize information
|
Technologies
|
✅
SharePoint + Teams + Viva + Power Platform + Copilot
|
⚠️
SharePoint (or a standalone CMS)
|
Intelligence
|
✅
AI-assisted search, Copilot, automation
|
⚠️
Manual search and navigation
|
Measurement
|
✅
Adoption, productivity, and AI-readiness metrics
|
⚠️
Page views and content freshness
|
An intranet is one piece of a digital workplace.
See how our SharePoint Intranet services fit into the bigger picture.
Why Enterprises Choose Us
- Microsoft-native specialists, not a device-management outsourcer wearing a digital workplace label.
- 20+ years of SharePoint and Microsoft 365 heritage behind every recommendation.
- Everything lives inside your tenant. You own all the IP we build.
- Delivery teams across the US, Australia, UK, and Canada.
If you've been told a full replatform is the only option, you've been talking to the wrong partner.
We can add Microsoft Solutions Partner designation badges: visual strip
Frequently Asked Questions
Tenant size and current tooling are too variable to have a flat rate. Most engagements begin with a fixed-price assessment. Typical range is USD 7,500 to 25,000, delivered in four weeks.
Most transformations run 3 to 9 months from assessment through to full adoption. Every engagement is built around an early working pilot, so your team sees value inside the first month. Which part of the workplace matters most to prove first?
In most cases, yes. SharePoint, Teams, Viva, Power Platform, and Copilot are usually licenses you already own. Our job is configuring and connecting them, not selling you new software.
Nothing leaves your Microsoft 365 tenant. Every piece of content and configuration and the IP behind both we build stays fully owned by you, hosted in your own environment.
That comes down to your permissions and content hygiene more than your license tier. A short readiness assessment will tell you precisely what needs cleaning up before Copilot can be trusted with real answers.
Through structured change management: champions and role-based training, once you're live. Adoption work starts the day you go live.
Start With an Assessment
Talk to a consultant:
Book a 30-min mapping call
Not sure yet?:
Book a Workplace Assessment
Just exploring Copilot?:
Download the Readiness Checklist
Contact Info
BEYOND TECHNOLOGIES LLC
201 N Illinois Street,
16th Floor - South Tower
Indianapolis, IN 46204
405 W Superior St, Ste 707 Chicago, IL 60654