AI-Powered Sourcing Software
Discover, evaluate, and engage with the right suppliers faster. With our intuitive, AI eSourcing platform, you simplify and automate your RFx process, cut costs, and scale sourcing operations globally across your teams and industries.

Enterprise-Grade Security & Compliance, Built-In








Why Choose Our AI-Powered Sourcing Software?
Unlock autonomous sourcing with our intelligent sourcing software designed for enterprise-grade security, measurable cost savings, and seamless supplier collaboration.
Built on Microsoft 365, our eSourcing software guides you through every step of the sourcing lifecycle - from purchase requisition to RFQ award - reducing your manual effort by half with an intuitive 6-step process.
Request For TrialWhat You Can Do with Our eSourcing Platform
Streamline sourcing initiation with structured workflows
- Create and manage PRs with multi-level approvals
- Convert approved PRs into RFQs instantly
- Track requisition status with full visibility
Manage sourcing events intelligently with AI support
- Create RFQs using templates & AI
- Invite suppliers and track bid submissions
- Dedicated vendor portal for bid submissions
- Automate approvals and bid comparisons
- AI scoring for faster, data-driven evaluation
Drive cost savings with competitive bidding
- Run real-time reverse auctions with live bid tracking
- Set bid weighting, score adjustments, and bid extension
- Achieve 15–30% savings with no negotiation hassle
Source Smarter with Item-Level Breakdown
- Request itemized quotes for goods, assets, etc.
- Evaluate and procure by line item
- AI-based supplier suggestions
- Split awards among multiple vendors
Centralize and optimize supplier collaboration
- Maintain a single source of truth for supplier data
- Onboard suppliers and manage their data
- Track performance and compliance metrics
- Collaborate seamlessly across sourcing stages

Core Features of Our eSourcing Software

Intuitive Dashboard and Reporting
View real-time status, analyze bid trends, and access detailed reports all on one central dashboard.

Communication & Collaboration
Chat with team members and suppliers, share documents, and post announcements directly through the platform.

Import Supplier Data from Excel
Quickly upload your supplier list from Excel to get your bid process up and running without extra work.

Dedicated Supplier Portal
Give suppliers their own secure area to submit bids and check on updates, keeping interactions organized.

User Roles & Permissions
Control who sees and does what within the system by setting precise access levels for different team members.

Log Management & Audit Trails
Track every action and change with detailed logs, making it simple to review or audit your sourcing process.

Privacy & Confidentiality
Keep bids hidden until approved—only designated users can view proposals after the due date.

Personalization & Branding
Customize the platform to reflect your company’s look and feel with your own branding elements.

Intelligent Automated Workflows
Ensure every step in the bidding process is handled automatically, saving you time and reducing errors.

Smarter Sourcing with AI-Driven eSourcing Software

Automated RFQ Description
- Instantly generate and refine clear RFQ drafts.
- Save time by eliminating manual efforts.
- Deliver structured and consistent instructions.

Smart Evaluation Assistance
- Analyze supplier proposals using AI-driven insights.
- Get objective, data-backed recommendations.
- Make faster, more confident sourcing decisions.

Intelligent Supplier Suggestions
- AI vendor suggestions based on skills, history, etc.
- Engage with the most suitable & competitive suppliers.
- Faster vendor shortlisting and reduced sourcing time.
Integrated Procurement Sourcing Software: Connect, Control, Optimize
Seamlessly integrate your existing systems for complete visibility and control over your entire procurement process.
Connect our sourcing software with your current business applications - ERP, supplier databases, and financial systems. Pre-bid setup and post-bid analysis flow automatically between systems, so your team has one clear view of every sourcing activity.
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Customer Testimonials

Jovian Lewis
Chief Operating Officer
I like to think of BMS as Suppliers at my Finger-tips
The BMS is like a “one-stop shop” for improving processes and making complex issues with your suppliers easy. My overall experience with the BMS has been spectacular. It automates and streamlines the manual process of creating and submitting quotations/proposals and driving our company forward. BMS allows me to Communicate directly with my suppliers to ensure that our products are of the highest standard and quality, and everything is done in a timely and informative manner. You must have heard that “Time is Money”.

Jacob Wilkens
Business and Project Development Manager, Gigajoule Group
The BMS is very easy to understand and use.
It is an easy platform, that is editable, but at the same time fixed during the Tender process so as to keep the tender process fair. It makes communicating and record keeping easy to do and tracking the process very easy. It is not a complicated platform, but still protects the integrity of the tender process and protects the bidder and the requester both at the same time to not see information before due dates. It is a very useful tool for increasing productivity, as it frees up resources as the managing and evaluating process through the BMS is much easier and user-friendly.

Charlton Prince
Print Production Operations Manager, MJH Lifesciences
Saved $90,000 in One Year with Bid Management Software
With regard to the application, I would say that it really exceeded my expectations. When I compare what I'm used to versus Beyond Key's Bid Management System, it's totally, totally different.
One of the things that really raised people's eyebrows is that since we started using this system, we were able to save $90,000— this year—just by using the system, getting the vendors acclimated, and making sure to crack the whip, ensuring they used the system and got used to it. It was great to me—I couldn't have asked for more. Like I said, it definitely exceeded our expectations.

Julian Parris
The product is extremely valuable for saving time when contacting vendors and It is helpful that the vendors do not have to create their own account. Additionally, the customer service is exceptional.

Blake Munro
I am highly impressed with this Bid Management Software
The advanced SharePoint data security guarantees confidentiality, and its user-friendly interface simplifies pre-bid and in-bid activities for non-technical users. Customizable fields, multiple approval levels, and seamless collaboration make it a comprehensive solution. The efficient export options and detailed reporting significantly enhance overall project management. Highly recommend!

David Rusch
Secure and Intuitive solution for bid processes
This application smoothly handles pre-bid and in-bid tasks with an easy-to-use interface. It keeps information secure with advanced SharePoint data security and efficiently manages multiple approval levels, whether happening at the same time or one after another.

Patrick Tonum
Efficient and user-friendly tool
I am delighted with the Bid Management software. It's efficient and user-friendly, making roles seamless and reducing paperwork. The Vendor Portal is a game-changer, fostering real-time engagement and transparency. I highly recommend it for transforming the bidding process.

Jenieker N.
Integration manager Facilities Services
I like that the platform is user friendly and easy to navigate
Great team! Team communicate well and support team respond to questions and inquiries urgently. I recently made an error with a published RFP. I was unable to fix my mistake. i reached out to the the support team [sensitive content hidden] coordinated with the correct parties to ensure that the error was corrected in a timely manner.

Justin C.
VP, Facilities Services
Great Product, Great Team
The product is great and the sales and implementation teams are superb! We highly recommend working with the team at BeyondKey!
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