AI-Powered Sourcing Software

Discover, evaluate, and engage with the right suppliers faster. With our intuitive, AI eSourcing platform, you simplify and automate your RFx process, cut costs, and scale sourcing operations globally across your teams and industries.

Built on Microsoft 365

7-Day Free Trial

SOC 2 & GDPR Compliant

Enterprise-Grade Security & Compliance, Built-In

Beyond Intranet - AI-Powered Sourcing Software?

Why Choose Our AI-Powered Sourcing Software?

Unlock autonomous sourcing with our intelligent sourcing software designed for enterprise-grade security, measurable cost savings, and seamless supplier collaboration.

Built on Microsoft 365, our eSourcing software guides you through every step of the sourcing lifecycle - from purchase requisition to RFQ award - reducing your manual effort by half with an intuitive 6-step process.

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What You Can Do with Our eSourcing Platform

Streamline sourcing initiation with structured workflows

Create and manage PRs with multi-level approvals
Convert approved PRs into RFQs instantly
Track requisition status with full visibility

Manage sourcing events intelligently with AI support

Create RFQs using templates & AI
Invite suppliers and track bid submissions
Dedicated vendor portal for bid submissions
Automate approvals and bid comparisons
AI scoring for faster, data-driven evaluation

Drive cost savings with competitive bidding

Run real-time reverse auctions with live bid tracking
Set bid weighting, score adjustments, and bid extension
Achieve 15–30% savings with no negotiation hassle

Source Smarter with Item-Level Breakdown

Request itemized quotes for goods, assets, etc.
Evaluate and procure by line item
AI-based supplier suggestions
Split awards among multiple vendors

Centralize and optimize supplier collaboration

Maintain a single source of truth for supplier data
Onboard suppliers and manage their data
Track performance and compliance metrics
Collaborate seamlessly across sourcing stages

Core Features of Our eSourcing Software

Intuitive Dashboard and Reporting

View real-time status, analyze bid trends, and access detailed reports all on one central dashboard.

Communication & Collaboration

Chat with team members and suppliers, share documents, and post announcements directly through the platform.

Import Supplier Data from Excel

Quickly upload your supplier list from Excel to get your bid process up and running without extra work.

Dedicated Supplier Portal

Give suppliers their own secure area to submit bids and check on updates, keeping interactions organized.

User Roles & Permissions

Control who sees and does what within the system by setting precise access levels for different team members.

Log Management & Audit Trails

Track every action and change with detailed logs, making it simple to review or audit your sourcing process.

Privacy & Confidentiality

Keep bids hidden until approved—only designated users can view proposals after the due date.

Personalization & Branding

Customize the platform to reflect your company’s look and feel with your own branding elements.

Intelligent Automated Workflows

Ensure every step in the bidding process is handled automatically, saving you time and reducing errors.

Replace Spreadsheets, centralize sourcing processes
in one global sourcing software

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Smarter Sourcing with AI-Driven eSourcing Software

Automated RFQ Description

Instantly generate and refine clear RFQ drafts.
Save time by eliminating manual efforts.
Deliver structured and consistent instructions.

Smart Evaluation Assistance

Analyze supplier proposals using AI-driven insights.
Get objective, data-backed recommendations.
Make faster, more confident sourcing decisions.

Intelligent Supplier Suggestions

AI vendor suggestions based on skills, history, etc.
Engage with the most suitable & competitive suppliers.
Faster vendor shortlisting and reduced sourcing time.

Experience the power of an AI–driven procurement sourcing platform.

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Integrated Procurement Sourcing Software: Connect, Control, Optimize

Seamlessly integrate your existing systems for complete visibility and control over your entire procurement process.

Connect our sourcing software with your current business applications - ERP, supplier databases, and financial systems. Pre-bid setup and post-bid analysis flow automatically between systems, so your team has one clear view of every sourcing activity.

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Customers achieve breakthrough performance and results with our global sourcing software.

$90K Saved Annually
Exceeded Expectations
Streamlined Communication
Wonderful and User-Friendly

Customer Testimonials

Jovian Lewis

Chief Operating Officer

I like to think of BMS as Suppliers at my Finger-tips

The BMS is like a “one-stop shop” for improving processes and making complex issues with your suppliers easy. My overall experience with the BMS has been spectacular. It automates and streamlines the manual process of creating and submitting quotations/proposals and driving our company forward. BMS allows me to Communicate directly with my suppliers to ensure that our products are of the highest standard and quality, and everything is done in a timely and informative manner. You must have heard that “Time is Money”.

Jacob Wilkens

Business and Project Development Manager, Gigajoule Group

The BMS is very easy to understand and use.

It is an easy platform, that is editable, but at the same time fixed during the Tender process so as to keep the tender process fair. It makes communicating and record keeping easy to do and tracking the process very easy. It is not a complicated platform, but still protects the integrity of the tender process and protects the bidder and the requester both at the same time to not see information before due dates. It is a very useful tool for increasing productivity, as it frees up resources as the managing and evaluating process through the BMS is much easier and user-friendly.

Charlton Prince

Print Production Operations Manager, MJH Lifesciences

Saved $90,000 in One Year with Bid Management Software

With regard to the application, I would say that it really exceeded my expectations. When I compare what I'm used to versus Beyond Key's Bid Management System, it's totally, totally different.

One of the things that really raised people's eyebrows is that since we started using this system, we were able to save $90,000— this year—just by using the system, getting the vendors acclimated, and making sure to crack the whip, ensuring they used the system and got used to it. It was great to me—I couldn't have asked for more. Like I said, it definitely exceeded our expectations.

Julian Parris

Our experience has been excellent!!

The product is extremely valuable for saving time when contacting vendors and It is helpful that the vendors do not have to create their own account. Additionally, the customer service is exceptional.

Blake Munro

I am highly impressed with this Bid Management Software

The advanced SharePoint data security guarantees confidentiality, and its user-friendly interface simplifies pre-bid and in-bid activities for non-technical users. Customizable fields, multiple approval levels, and seamless collaboration make it a comprehensive solution. The efficient export options and detailed reporting significantly enhance overall project management. Highly recommend!

David Rusch

Secure and Intuitive solution for bid processes

This application smoothly handles pre-bid and in-bid tasks with an easy-to-use interface. It keeps information secure with advanced SharePoint data security and efficiently manages multiple approval levels, whether happening at the same time or one after another.

Patrick Tonum

Efficient and user-friendly tool

I am delighted with the Bid Management software. It's efficient and user-friendly, making roles seamless and reducing paperwork. The Vendor Portal is a game-changer, fostering real-time engagement and transparency. I highly recommend it for transforming the bidding process.

Jenieker N.

Integration manager Facilities Services

I like that the platform is user friendly and easy to navigate

Great team! Team communicate well and support team respond to questions and inquiries urgently. I recently made an error with a published RFP. I was unable to fix my mistake. i reached out to the the support team [sensitive content hidden] coordinated with the correct parties to ensure that the error was corrected in a timely manner.

Justin C.

VP, Facilities Services

Great Product, Great Team

The product is great and the sales and implementation teams are superb! We highly recommend working with the team at BeyondKey!

Ready to Transform Your Procurement Sourcing?

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FAQs

Sourcing platform is how you manage RFQ to award in one spot. It helps you find suppliers, collect bids, and handle contracts. With eSourcing solutions like Beyond Intranet, you get sourcing automation that cuts out busy work and helps you focus on what matters. You save money, lower supplier risk, and make supplier collaboration much easier. Your data stays secure in Microsoft 365. You can get started in just a few days.

You save money by running competitive bidding or reverse auctions. Suppliers offer their best price, so you see real cost optimization. Itemized bidding lets you compare each part of the offer. It gives you more control over supplier selection. Automated steps mean fewer mistakes and less back-and-forth. The results add up, especially for indirect spending.

Yes, integration is simple. Our eSourcing platform connects with your ERP, finance apps, and supplier databases. All your procurement data stays in sync. Your team sees every sourcing activity in one place. No more duplication. You keep the systems you already use.

It works for both. The sourcing app handles direct sourcing like procurement of goods, materials, or components and indirect sourcing such goods and services that support day-to-day operations. There are templates and workflows for different supply chain needs. You can use it for complex and strategic sourcing events or everyday tasks. It's flexible, so you get what you need. One platform can help you with both direct and indirect sourcing.

You can manage RFx and reverse auctions. Each event type has its own tools. You can manage everything from PR to award with supplier management in one centralized AI powered platform. Everyone can chat, share updates, and track progress. You can even combine different event types if your project calls for it.

Yes, it supports global sourcing. You can source strategically from anywhere, work with any currency, and manage supplier risk worldwide. Teams in different countries can work together in real time. The system follows regional rules and makes audits easy. All your global data is in one place.

Setup only takes a couple of hours for the basics. Most teams start using it within a week. If you need custom features, those usually take a few weeks to finish. You get training and help whenever you need it. The team is there for you, from setup to ongoing support, including ai automation and any optimization questions that come up.

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Strategic Sourcing Process: Step-by-Step Breakdown Perfect strategic sourcing plan into procurement processes can lead you to minimize the cost, help in selecting the potential supplier, and help the business in the long run. Then, where is the lack? In the process. Read More

Top 8 Benefits of Using Sourcing Software Sourcing was always a part of the industry. Traditionally, it was done manually but now we have the technology; we have the sourcing software which reduce half of the manpower. By collecting papers and documents manually to get the details easily. Read More