Still managing subscriptions manually, or still paying for licenses that are not even being used anymore?
Here's how automated and centralized subscription management helps you save up to 70% of your time.
Renewal dates buried in inboxes and spreadsheets no one owns
Automated reminders and a centralized renewal calendar keep every date visible and actioned on time
Unused licenses, duplicate tools, and unapproved upgrades silently drain budgets
Real-time spend analysis and approval workflows give finance full visibility before costs slip through
Contracts and approvals scattered across emails make disputes and audits a nightmare
Every action is logged with a full audit trail and documents stored securely in SharePoint
Another tool means another login, another vendor, another security review
Built natively inside Microsoft 365 — your team accesses it through SharePoint, zero extra logins
Most tools take weeks to implement and configure
Deployed quickly and live inside your Microsoft tenant
From budget allocation to final approval, our subscription management software keeps every license request structured, tracked, and moving all within a centralized environment.
Define software category and allocates budget, so every requestor has a structured path to follow
Submits a license request with the desired quantity, giving the team everything they need to take a data-driven decision
Reviews the request against team needs and budget, then approves it once all the details checked
Steps in to validate the approved request, making sure it meets every policy requirement before purchase
Closes the loop by purchasing the license, uploading the invoice, and activating access
With our subscription management platform, the organization can check if the new requested license lies within the budget limits. It offers a detailed budget report with total allotted budget, total subscriptions expense and remaining budget with average utilization. So, you keep your expenses on check.
Set your organization's base currency and let the tool do the rest. When a requestor submits a license estimate in any other currency, it's automatically calculated against your base.
Invoices are securely stored in one place within the SharePoint document library with full version control and full audit trail. Role-based permissions ensure that sensitive documents are only seen by those who need to see them.
The tool integrates with Azure Active Directory and inherits your existing security posture including MFA, conditional access and SSO. It resides in your Microsoft 365 tenant, so there is no separate layer of security to configure and maintain.
Get this powerful add-on and take the Subscription management to the next level. Get real-time detailed analytics with Power BI.
No more manual report compilation. Finance teams have real-time visibility into MRR, churn, active subscriptions, upcoming renewals, and spend vs budget with a live Power BI dashboard embedded directly in SharePoint.
Get automatic alerts on/before renewal dates and expiration reminders with Power Automation Add-On. The organization can stay on updates of their subscriptions and make informed decisions about renewals, helping them avoid spending on licenses that are no longer in use.
| Spreadsheet | Generic Subscription Software | Beyond Intranet's Tool | |
|---|---|---|---|
Setup Time
|
Immediate but manual | Weeks of implementation | Live within 2 minutes |
Microsoft 365 Integration
|
None | Limited or bolt-on | Native — built inside M365 |
Automation
|
None | Partial | Via Power Automate |
Security & Role-Based Access
|
No governance | Separate system | Inherited from Azure AD |
Audit Trail
|
None | Varies | Full audit trail built in |
Reporting
|
Manual | Basic dashboards | Live Power BI dashboards |
Additional Cost
|
None but high risk | New vendor + license fee | Tenant-wise cost, not user-wise |
Data Residency
|
Uncontrolled | Third-party servers | Stays inside your M365 tenant |
Switching to or adding any third-party SaaS subscription management tool means migrating all the data into a new platform, new security assessment, and the data stored outside your tenant. But with our subscription management your team works within their trusted Microsoft 365 environment with ensured security, data stays in your environment.
Most teams discover 15–30% of their software budget goes to unused or duplicate licenses. We'll show you how to surface it, control it, and stop it all within your Microsoft 365 environment.
Of overspend license budget is saved via automated notification and reminders
Of time saved on daily admin tasks
Average install in your tenant
Native to Microsoft 365
Subscription Management Software is a SharePoint-based product that works perfectly with your current Microsoft setup. It offers improved insight into subscription expenditure, automated renewal reminders, and centralized tracking by replacing the need for spreadsheets or manual follow-ups, while allowing companies to save time and money.
Unlike standalone subscription billing software that requires separate installations, additional licensing costs, and complex integrations. Our subscription management platform works directly in your existing Microsoft SharePoint environment.
You get a centralized subscription repository, automated workflows, document storage, and built-in security through Azure Active Directory and role-based access — all in one place. A Power BI add-on also provides real-time analytics for smarter, data-driven decisions.
No, the subscription management solution by Beyond Intranet works with your existing Microsoft 365 license. Which means no extra cost for a Microsoft license. All you need is to buy our subscription management tool and get started in your SharePoint and leverage Power Automation and other features to smartly manage all your subscriptions at one place. [
Yes. The Beyond Intranet's SharePoint subscription management tool offers a centralized repository that is designed to manage all SaaS subscriptions, vendor contracts, renewal dates, payment status and contract ownership. All of it stays in one centralized place and is searchable within SharePoint.
Power BI dashboard is available as an add-on. It gives real-time analytics views directly into SharePoint with detailed metrics such as monthly recurring license cost, active subscriptions, upcoming renewals, and spending versus budget. It is an easy extension to the core tool for organizations that need more detailed and sorted analytics to take better and data driven decisions.
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