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CMS Intranet Software For Employee Communications

Publish fast. Target precisely. Measure impact. Our CMS intranet helps internal comms teams run clear campaigns, reduce noise and prove results.

Join 77% employee satisfaction with modern intranets

Request a CMS Intranet Demo
CMS Intranet Software For Employee Communications

What is A CMS Intranet?

A CMS intranet is a content management system for intranet sites. It gives communicators an intranet page builder, governance and analytics to publish and measure employee content from one place.

Why Internal Comms Choose A CMS Intranet?

Internal comms teams juggle many channels. They need a single source of truth. They must reach remote and frontline staff. They must show value to leaders. A CMS intranet solves these needs.

  • One Place For Content
    One Place For Content

    News, policies, forms and recognition live in one hub. This cuts duplicate emails and confusion.

  • Targeted Reach
    Targeted Reach

    Deliver messages by role, location or segment to increase relevance.

  • Faster Publishing
    Faster Publishing

    Editors use an intranet page builder to create pages without code.

  • Clear Measurement
    Clear Measurement

    Analytics show who read and what actions followed.

Give your new hires a fantastic

How We Help Communicators

Create

Create

Editors build content with a visual intranet page builder. They pull from templates and components. Writers use the AI Companion to draft headlines and short summaries.

Publish

Publish

Schedule posts, set your approvals and target audiences as well. The intranet publishing platform pushes content to email, apps and Microsoft 365 channels.

Measure

Measure

Smart Impact analytics report reach, engagement and campaign effect. Measure the outcomes that matter and show ROI.

Govern

Govern

Roles, version control and audit logs protect content. Admins set publishing rules with the CMS Intranet software.

Integrate

Integrate

Connect HR directories, document stores and Power Platform. Integrations let users act on tasks without switching tools.

Daily Tools For Editors

Daily Tools For Editors

  • Drag-and-drop blocks and layouts.
  • Image and media manager.
  • Templates and scheduled publishing.
  • Search-optimized content fields.
Comms Leader Dashboard

Comms Leader Dashboard

  • Campaign views and engagement trends.
  • Top content and search success.
  • Audience reach and channel mix.

Capabilities And Modules

Internal comms teams juggle many channels. They need a single source of truth. They must reach remote and frontline staff. They must show value to leaders. A CMS Intranet solves these needs.

Intranet Page Builder

Use a flexible intranet page builder to assemble pages. Drag components, reuse templates, and enforce layout rules to keep design consistent.

This drag-and-drop CMS Intranet design shortens the refactor cycles and reduces reliance on IT massively.

Intranet Page Builder

AI Companion For Writers

Our AI Companion suggests titles, teasers and short summaries. It follows the best practices for internal comms and preserves your tone and privacy.

AI saves drafting time and helps less experienced writers produce clear messages.

AI Companion For Writers

Smart Impact Analytics

Track reads, clicks, comments and downstream actions. Smart Impact ties content to KPIs and shows the effect on support load, engagement and task completion.

Smart Impact Analytics

Cross-Channel Delivery

Publish once and deliver to the intranet, employee email, Teams, apps and digital signage. Central publishing reduces several fragmentation and errors.

Cross-Channel Delivery

Templates, Workflows And Scheduling

Connect HR systems, CRM and even your document stores. Use APIs to automate content updates and to surface personalized data in pages.

Templates, Workflows And Scheduling

Search And Knowledge Management

Smart search includes filters for role, location and content type as well. You can capture Q&A and forums to build a good, searchable knowledge base.

Search And Knowledge Management

Security And Compliance

Enterprise-grade controls, audit logs and Azure hosting options. We follow common compliance patterns and privacy requirements.

Security And Compliance

Channels And Reach

  • Accurate
    Intranet Web

    Core site for news and knowledge.

  • Mobile App
    Mobile App

    Reach frontline staff with push and offline content.

  • Digital Signage
    Digital Signage

    Surface urgent alerts in public spaces.

  • Employee Email
    Employee Email

    Targeted broadcasts and summaries for non-app users.

  • Microsoft 365 & Teams
    Microsoft 365 & Teams

    Deliver messages and tasks into collaboration flows.

Evidence You Can Cite

We build cases with independent research. Below are short, citable facts you can use in proposals and presentations.

Adoption:

Nearly 75% of organizations had or planned an intranet in 2023 —
75% adoption.

Usability gains:

Median task productivity rose 44% after intranet redesigns in NN/g studies — 44% productivity gain.

Search time:

Employees spend ~20% of the week searching for info; social and knowledge tools can cut that by up to 35% —
Search time reduced.

Engagement outcomes:

Engaged teams deliver 17–21% higher productivity and profitability —
Gallup findings.

Collaboration payoff:

Companies that promote collaboration are 5× more likely to be high-performing —
5× performance.

ROI examples:

For a 10k-person firm, a focused redesign can yield $2–3M in annual productivity gains from a sub-$500k project —
example ROI.

Cost of delay:

Scenario analysis estimates ~ $25M per month in lost value for a 10k enterprise that delays modernization —
$25M per month.

Satisfaction trend:

Global survey data shows satisfaction rose from 66% in 2019 to 77% in 2023 as teams moved to cloud-native intranets —
Forrester.

ROI And Cost Models

We keep ROI simple. Measure time saved and reduced support load. Tie those to salary and overhead to calculate savings.

  • Time saved model: Use task-time reductions from usability studies and multiply by employee count and loaded hourly rate.
  • Support reduction: Track fewer help requests and reduced email volume after knowledge base rollout.
  • Revenue impact: Faster decisions and better customer responses can lift top-line metrics over time.

Example: Nielsen Norman estimates a 10k-employee company gains $2–3M per year from a typical redesign done for under $500k. That is a clear 4x–6x payback in year one. See the independent example ROI — example ROI.

ROI And Cost Models
Implementation And Governance

Implementation And Governance

We use an 11-step delivery path adapted from best practice. We keep teams small and focused. We launch in phases to show value early.

  • Executive Alignment: Define vision and success metrics.
  • Discovery And Research: Run user interviews and audits.
  • Define Use Cases: Prioritize high-value scenarios.
  • Information Architecture: Design navigation and search taxonomies.
  • Templates And Components: Build content types and an intranet page builder library.
  • Integrations: Connect HR systems and document stores.
  • Governance: Set roles, approvals and lifecycle rules with CMS Intranet software.
  • Pilot: Test with representative groups and capture feedback.
  • Launch: Roll out in waves with training and comms.
  • Measure: Track adoption, search success and KPIs from dashboards.
  • Iterate: Use micro-feedback and analytics to improve content.

Many teams reach a useful MVP inside 3–6 months for focused scenarios. Full enterprise launches commonly complete in 12–18 months.

Request a CMS Intranet Demo

Security, Privacy And Compliance

We design for enterprise risk profiles. That includes role-based access, single sign-on and audit trails.

  • Azure hosting options and data residency guidance.
  • Role-based permissions and least-privilege controls in CMS Intranet software.
  • Encryption in transit and at rest.
  • Support for GDPR and common enterprise standards.
Security, Privacy And Compliance
Pricing And Packaging Guidance

Pricing And Packaging Guidance

We offer phased packages to reduce upfront risk. Pricing depends on user scale, integrations and support level.

  • Starter: Core intranet publishing platform, templates and analytics for small comms teams.
  • Standard: Adds integrations, AI Companion and role-based governance for larger teams.
  • Enterprise: Full integration suite, advanced analytics, multilingual and proactive support.

We do custom proposals based on your use cases and KPIs. Request a live demo to see value in your context.

Request a CMS Intranet Demo

Customer Success And Case Examples

We pair delivery with change management. That helps teams adopt faster and maintain quality long term.

  • Global Rollouts: We support multi-language setups and local editors for global firms.
  • Frontline Reach: Mobile-first content and push notifications reach deskless workers.
  • Leadership Comms: Targeted CEO updates with measured reach and feedback.

Use cases include onboarding hubs, policy libraries, campaign microsites and emergency comms. These align with the kinds of success shown in independent surveys and awards.

Customer Success And Case Examples
HR Dashboards - maximize your workforce
Beyondintranet - HR Dashboards

FAQs

A CMS intranet is a content management system for intranet sites. It centralizes news, policies and tools. Communication teams use an intranet page builder to create pages quickly. They schedule posts and target audiences. Analytics show who read and what actions followed. This reduces email volume and gives leaders evidence of impact.
Our intranet CMS software links with SharePoint, Teams and Power Platform. Files and calendars can surface in pages. Teams notifications and tasks can flow from published content. This keeps work in context and reduces app switching for employees.
Yes. The intranet page builder is visual and drag-and-drop. Editors select templates and components. They upload images and schedule publishing. Built-in validations keep pages accessible. Training is short and practical for busy teams. 
Choose tools that combine governance, analytics and strong integrations. The best CMS intranet tools include templates, AI assistance and cross-channel delivery. They scale to many regions and support local editors while keeping global control.
Measure task time reductions, support ticket declines and engagement lift. Use Smart Impact analytics to track reads, clicks and conversions. Multiply time saved by loaded salary to estimate dollar value. Tie improvements to business KPIs to show real ROI.
Phased launches let teams see value quickly. Focused pilots often launch in 3–6 months. Full enterprise rollouts commonly finish in 12–18 months. Timeline depends on content migration and integrations. We use agile waves to minimize risk. 
Start with high-value use cases like leadership comms, HR hubs or onboarding. Set clear KPIs from Digital.gov and use short pilots to prove value. Train editors on the intranet page builder and measure outcomes to expand scope.

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