Digital asset management is a challenge to any business that needs to efficiently utilize the information stored in its documents.
For example, a mortgage brokerage reviews thousands of documents each month like contracts, forms, billing statements, and tax returns. They need an automated system that classifies the different document types quickly while accurately extracting crucial information for their employees to analyze.
Most businesses need an integrated business solution for file retrieval and digital asset governance. Microsoft SharePoint Syntex does this by converting your data into knowledge.
SharePoint Syntex users create content understanding models that automatically classify documents hosted in SharePoint libraries. By training the model through example files, data can be extracted from documents and displayed by columns in SharePoint document libraries.
For example, your model can identify and classify all contract renewal documents uploaded to your library. The model can display the document’s customer’s name, phone number, and total dollars as a column in a library view.
Using other applications like Power Automate, you can customize your solutions to perform tasks like notifying your legal department about contract renewals that exceed a certain dollar amount.
SharePoint Syntex uses two different models for data classification and extraction.
1. Form processing model
2. Document understanding model.
Form processing models manage structured and semi-structured documents such as forms where the data is typically in the same location in the document. Form processing uses AI Builder, a Power Platform capability, to automate metadata extraction with AI Builder you create and train a model to extract the information, Syntex then allows you to reference that model with a Power Automate flow and run it on newly uploaded files to a specific library.
The document understanding model processes unstructured documents where the information is contained in blocks of text. The model uses machine learning techniques to train your model to classify and extract documents by using a small unlabeled teaching set of files. The model’s interface also tests its effectiveness to make changes on the fly.
Microsoft Syntex costs an additional $5 per user per month, so you can explore the functionality of the program on a modest budget before scaling your usage.
Note:
SharePoint Syntex is only available to customers currently licensed for Microsoft 365 F1, F3, E3, A3, E5, A5, Office 365 F3, E1, A1, E3, A3, E5, A5, Microsoft 365 Business Basic, Business Standard, Business Premium, or SharePoint Online K, Plan 1, or Plan 2.
In this article, we have seen what SharePoint Syntex is? Its data classification and extraction models, as well as the price information, and in the next article we will cover how to activate a SharePoint Syntex trial account, assign it to users, and set up it in a Microsoft 365 environment.
Learn more about SharePoint Syntex by contacting us at [email protected] to receive a free demo of the service.
