Bid Management Software
SharePoint Bid Management System
Bid preparation Invite Evaluate Award
A SharePoint-powered application supporting the pre-bid and on-bid contract lifecycle.
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Advanced visibility into the entire tendering function.
Project Dashboard
Vendor Dashboard
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Simplified Proposal Invites
Ensure precision and compliance with an intuitively guided creation flow by making proposal templates and appointing specific roles.
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Multi-tier Approvals
Manage incoming offers in a hierarchical endorsement, including project or bid authorization, as per rank or departmental tier.
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Stay Notified
Segmentize bid list and engage existing and new bidders through email notification, including the project description, link, and guidance.
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Collaborate with Bidders
A dedicated vendor portal for your bidders to login to a separate and secure section of the system just for them.
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Benefits- For both small quotes and full-scale tendering
Introduce consistency across all tendering activity
Save time and effort with automated task alerts
Standardize procurement procedures
Centralize, safe and version control all documentation
Increase efficiency of contract
Approval with automated workflow
Locate & access documents quickly
Engage with Bidders via Portal access
Invite bidders from non- SharePoint environment
Ensure full auditability and accountability in procurement
View Bid Ratings and Award Bids
Increased document storage in SharePoint
Key Features
Create New Project / Bid Package
Add Bidders/Companies
Send Bid Invitations
Generate RFI using vendor portal
View list of Bids submitted
View Bids Details
Bid Submission
Proposal Templates
Customize as per branding
Export/Import documents
Track Bid Status
Create/Assign Project
Intuitive Vendor Dashboard
Generate RFI and RFQ
Submit Offers (Bid)
Easy log-in and access
Automated Email reminders
Multiple user levels and accessibility
Approve Bid
Evaluate Bid
Send Notifications and Reminders
Full-text search
Create custom fields
Tender activity tracking
Start/End Bid
Dashboard view
Trusted By Global Industries
Manufacturing
Construction
Healthcare
Logistics
Defense
New Product Updates
Widget for Active tenders/Total tenders/ Awarded tenders
Create Tenders using templates
Send bulk bid invites
Edit/Manage publish tenders
Set bid qualification criteria
Invite Vendors
Send bulk bid invites
Bid Document Sharing with vendors
Communication between vendors and Bid Manager
Manage Start of Bid Manual/Automatic
Vendors upload their proposals
Manage Stop of Bid Manual/Automatic
Email Notification
Set bid qualification criteria
Evaluation process
Awarded
Addendum notifications
Automate Bidding Process
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Customer Testimonial
I like to think of BMS as Suppliers at my Finger-tips
The BMS is like a “one-stop shop” for improving processes and making complex issues with your suppliers easy. My overall experience with the BMS has been spectacular. It automates and streamlines the manual process of creating and submitting quotations/proposals and driving our company forward. BMS allows me to Communicate directly with my suppliers to ensure that our products are of the highest standard and quality, and everything is done in a timely and informative manner. You must have heard that “Time is Money”.
Jovian Lewis
Chief Operating Officer
The BMS is very easy to understand and use.
It is an easy platform, that is editable, but at the same time fixed during the Tender process so as to keep the tender process fair. It makes communicating and record keeping easy to do and tracking the process very easy. It is not a complicated platform, but still protects the integrity of the tender process and protects the bidder and the requester both at the same time to not see information before due dates. It is a very useful tool for increasing productivity, as it frees up resources as the managing and evaluating process through the BMS is much easier and user-friendly.
Jacob Wilkens
Business and Project Development Manager, Gigajoule Group
