This website uses cookies to ensure you get the best experience on our website.
Accept
Learn More

Everything You Need to Know About Extranet

What is an Extranet? An organization's intranet includes an extranet. A network of communication that uses TCP/IP, or the Internet...
Read More
Everything You Need to Know About Extranet

SharePoint Online vs SharePoint On-Premises – Which is better??

Even though many businesses are moving to cloud platforms like Office 365, some enterprises still need to get ready to...
Read More
SharePoint Online vs SharePoint On-Premises – Which is better??

Microsoft Announces Yet Another New & Exciting Features in Teams

In our last blog post, we discussed some excellent Teams features that will make meetings better for users. In this...
Read More
Microsoft Announces Yet Another New & Exciting Features in Teams

Power Pages: New Member in the Power Platform Family 

Microsoft recently made it easy for their creators to get a brand-new platform called Microsoft Power Pages, which is made...
Read More
Power Pages: New Member in the Power Platform Family 

Paperless Onboarding System: The Future of Seamless Employee Onboarding 

Do you still mail, scan, and file paper documents when you hire new employees? There is a faster and safer...
Read More
Paperless Onboarding System: The Future of Seamless Employee Onboarding 

7 Steps to Customize your Microsoft Teams Meeting Invite

Every organization has a unique identity they want to share with all their employees. In MS Teams, you can share this identity in your meeting invites and signature. The challenge is that most Teams users are not aware they could include their logo in the team’s meeting invites…

Here is the process for Office365 Global and Teams admin to customize the Microsoft Teams meeting invite for all users in the tenant. Admins can add the following items to meeting invite:

1. Organization’s logo

2. Specific URLs

3. Custom footers that can include statements for privacy or security and phone numbers for technical support.

You need to follow these 7 steps to customize your Microsoft Teams invite.


1. Sign into the Microsoft Admin center

Global or SharePoint admins can access the dashboard by logging in:

https://admin.microsoft.com If you are already logged in, click ‘Admin’ from the app launcher as.
Note: If you see a message that you don’t have permission to access the page, you don’t have admin rights.

Microsoft Apps

2. Click on ‘Show all’ in the left pane of the Microsoft 365 admin center.

Microsoft Teams Admin Center

3. Under ‘Admin centers’ select ‘Teams’ you will be redirected to the Microsoft Teams admin center.

Microsoft Teams Admin

4. Select Meetings > Meeting settings in the Microsoft Teams admin center.

Microsoft Teams Setting

5. In the email invitation section customize the following four fields

a. Logo URL – image URL (.jpg or .png)

b. Legal URL – Organization’s legal page or privacy policy URL.

c. Help URL – website contact page.

d. Footer –add privacy, disclosure, or contact information (phone number, address, etc). 

Microsoft Teams Customization

6. Click Preview invite to review it before it is live.

Microsoft Teams Meeting

7. Scroll to the bottom of the page and click Save.

Note: After customizing, the meeting invite changes may take an hour to reflect.

Final Thoughts

The process above shows the ability to customize Microsoft Teams meeting invite and adding the organization’s logo, legal and help URLs with the footer to add privacy, disclosure, or contact information.

If you have any questions, please feel free to leave a comment below, or reach out to our SharePoint team for more questions. You can reach us at [email protected]